Which sentence should not be included in an application?

A letter of application is much more than just a formal document - it is the business card with which you introduce yourself to potential employers. In a highly competitive job market, the cover letter plays a crucial role. It highlights your skills, experience and adaptability. A well-structured cover letter template will help you communicate your qualifications clearly and concisely while adding your personal touch.

It is particularly important to find the right tone in your cover letter. Avoid phrases that are trite or too self-promotional, as they can quickly come across as impersonal. Instead, you should try to convey your motivation and enthusiasm authentically. Through the targeted use of comparisons or vivid descriptions, you can arouse the reader's interest and emphasize your uniqueness. This makes your application letter an effective tool for making an impression and standing out from the crowd.

Typical sentences and their problems

In cover letters, it is crucial to stand out from the crowd. Here are some typical phrases that are often used but should be avoided as they can leave a negative impression:

• "I'm a team player": this sentence is a cliché. Many applicants use it without providing concrete examples. This makes it seem generic and untrustworthy. It would be better to describe specific situations in which you have worked successfully in a team.

• "My weaknesses include perfectionism": This is a frequently used phrase that often doesn't seem authentic. Employers know that this is not a real weakness. Instead, you could mention a weakness that you are actively trying to improve and give examples of your progress.

• "I have extensive experience": Without details, this sentence remains empty. Applications should include specific information about your experience and achievements to demonstrate real competence. For example, describe how your experience has contributed to the success of a project.

• "I am motivated and committed": This statement is too vague. Employers want concrete examples of how you translate your motivation into productive work. Use examples to show how your commitment has produced positive results.

• "I am the ideal person for this position": This sentence can come across as arrogant and should be avoided unless it is backed up by convincing arguments and examples. Instead, you could explain why your skills and experience are a good fit for the specific position.

It is important to be precise and personalized in cover letters. By avoiding these platitudes and offering concise, specific information, you can make your cover letter clearer and more convincing.

Alternative formulations to counteract an undesirable effect

In a cover letter, small changes in wording can make a big difference. Here are some examples of how to replace commonly used but undesirable phrases in cover letters with more positive alternatives.

Avoid impersonal greetings

Instead of starting with "Dear Sir or Madam", you could address the contact person directly, such as "Dear Mr. Müller". This approach shows that you have engaged with the company and conveys a more personal interest.

Convert passive formulations

Avoid sentences such as "Responsible for the implementation of projects". Instead, write: "I successfully implemented projects that increased efficiency by 20%." This active language emphasizes your initiative and concrete results.

Concretize general statements

Sentences like "I have experience in teamwork" are not very meaningful. Try: "In my last project, I coordinated a team of five people to develop a customer-facing software tool." While the first sentence offers little detail, the alternative sentence specifies your role and the success of the project.

Transitions between examples

For a smooth reading flow, add transitions: "Not only did I manage several projects, but I also..." or "In addition to that, I...".

Effective sentence structures

An effective sentence consists of a clear statement, supporting details and a logical conclusion. For example: "By implementing the new system, I optimized the process, resulting in a 15% cost reduction."

A careful choice of wording can make all the difference and set you apart from other applicants. By customizing your cover letter, you can ensure that your strengths are shown to their best advantage.

Summary: Do's and don'ts in a cover letter

• Address the recipient directly : Whenever possible, address your cover letter to a specific person and avoid general salutations such as "Dear Sir or Madam".

• Clear structure : A cover letter should have a precise introduction, an informative middle section and a convincing conclusion.

• Relation to the job advertisement : Show how your skills match the advertised position and which of your achievements are particularly relevant.

• Pay attention to the length : Your cover letter should be concise. Limit yourself to one page and concentrate on relevant information.

• Use a Word application letter template : Templates can be helpful to meet the formal requirements.

• No empty phrases : Use clear, direct language and avoid superfluous expressions.

• Careful spell check : Correct grammar and spelling are essential to make a professional impression.

Finally, check your cover letter carefully before sending and tailor it to the position in question. An attentive and well-designed cover letter can make all the difference. Good luck with your application!